We’re all about the flow at HG Technology.
Helping people within businesses become more efficient by automating repetitive tasks.
With Outlook you can fix the flow yourself – IF you know where to look!
Here are 5 of our favourite hacks to help bring order to a chaotic inbox.
- Quick Steps for One-Click Actions
Set up Quick Steps to automate routine actions like:
Moving emails to a folder
Marking as read
Forwarding to your team
Find it in the Home tab → Quick Steps → Create New.
- Rules for Smart Sorting
Use Rules to auto-sort incoming mail into folders, flag key contacts, or delete spam.
Go to Rules → Manage Rules & Alerts.
- Use the ‘Clean Up’ Button
The Clean Up tool removes redundant messages in email threads, so you only keep the latest reply.
Found in the Home tab → Clean Up Conversation.
- Focused Inbox to Cut Distractions
Turn on Focused Inbox to separate important messages from clutter.
Found in View tab → Show Focused Inbox.
- Drag Emails into Your Calendar
Turn any email into a meeting or task — just drag and drop the email into your Calendar or Tasks pane.
Hope this helps you to find your flow. Happy sorting!