Documents & Data


SharePoint is Microsoft’s answer to the tricky question of where your organization should be storing its files, documents, and data. It is a web-based system built to aid collaboration across your organization. Document libraries, “list” data tables, and security features empower business teams to work together. The customizable platform gives you the ability to control access to information provides security solutions for confidential files, and automates workflow processes across business units.

Why Should You Use It?

In essence, SharePoint is a fileserver you are already paying for as part of your Office365 license. SharePoint provides all the fileserver storage requirements but in addition better search, audit, and data management. Even accidental file deletions are backed up for over 90 days, enabling you to easily restore if you need to.

The SharePoint platform is the most versatile, yet simple, application from Microsoft. Its tight integration with familiar Office applications and Outlook functions is easy to use with minimal training.

As our preferred collaborative platform at HG Technology, we have the experience and know-how to build bespoke platforms for your business. Our process is to work with your team to create a simple and elegant SharePoint site to specifically suit your business needs. We will use a format that makes sense to you, whether you choose to keep your original structure or go for something new.


Our implementation is a simple, 5-stage process, during which we “discover” your current business structure and operations through discussion, as well as analysis of your data storage. We use this to “design” a solution that meets your needs and is “developed” to be dynamic enough to adapt to future changes and continue to serve you through future technological advances.

Our team takes care of the backups and programmes needed for the migration process so you’re always in safe hands. We “deliver” a working system and all the necessary training to your staff so you can get the most out of your new SharePoint, without needless disruptions and delays.

We conduct regular “reviews” to ensure we and it can adapt as you discover what it can do for you. Your business can function as normal!

Who’s Benefitted So Far?

Putting SharePoint into business context

Understanding these efficiencies is best illustrated with ‘real’ business scenarios such as within the function of HR.

From attendance recording, template automation and staff onboarding, to image management, operating procedures release, agreements and contracts, SharePoint’s uses are many and varied. It also extends to intranet communication, external securely managed sharing, even accidental file deletions which can be backed up for 90 days and easily restored if needed.

Versioning is also possible and extremely useful if, for example, you are unable to access files that have been ‘checked out’ by a colleague. SharePoint allows multiple users to access and edit files simultaneously, while saving a detailed version history so you are not faced with questionable changes and accidental deletes.

It’s also a powerful search tool that counteracts human inefficiencies.

If you’ve forgotten where you saved yesterday’s last-minute “doc1” at 5:29pm for example, SharePoint will find it. You can search for content within files or filter results by date so you’ll never have to start again.

Meta-tagging is another winning feature. If you’ve ever spent time

opening folders within folders within folders then SharePoint presents a better option. The tagging of words organises files intuitively, making it possible for departments and individuals to find files with ease.

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