Documents & Data
Sharepoint
Why Should You Use It?
The SharePoint platform is the most versatile, yet simple, application from Microsoft. Its tight integration with familiar Office applications and Outlook functions is easy to use with minimal training.
As our preferred collaborative platform at HG Technology, we have the experience and know-how to build bespoke platforms for your business. Our process is to work with your team to create a simple and elegant SharePoint site to specifically suit your business needs. We will use a format that makes sense to you, whether you choose to keep your original structure or go for something new.
Implementation
Our team takes care of the backups and programmes needed for the migration process so you’re always in safe hands. We “deliver” a working system and all the necessary training to your staff so you can get the most out of your new SharePoint, without needless disruptions and delays.
We conduct regular “reviews” to ensure we and it can adapt as you discover what it can do for you. Your business can function as normal!
Who’s Benefitted So Far?
“We were very impressed with HG Technology’s implementation of our SharePoint project which ran on time and to budget which was especially impressive given all was done during remote working. They listened to our requirements and we are very pleased with the finished result,” Robert Wood, Principal, Shipleys LLP
“HG Technology took the time to understand our processes and requirements, using their experience and expertise to make suggestions we found to be beneficial. They created a highly effective cloud-based document management system for us,” Abdul Kamil, Senior Business Analyst, Salix Finance
Putting SharePoint into business context
Understanding these efficiencies is best illustrated with ‘real’ business scenarios such as within the function of HR.
From attendance recording, template automation and staff onboarding, to image management, operating procedures release, agreements and contracts, SharePoint’s uses are many and varied. It also extends to intranet communication, external securely managed sharing, even accidental file deletions which can be backed up for 90 days and easily restored if needed.
Versioning is also possible and extremely useful if, for example, you are unable to access files that have been ‘checked out’ by a colleague. SharePoint allows multiple users to access and edit files simultaneously, while saving a detailed version history so you are not faced with questionable changes and accidental deletes.
It’s also a powerful search tool that counteracts human inefficiencies.
If you’ve forgotten where you saved yesterday’s last-minute “doc1” at 5:29pm for example, SharePoint will find it. You can search for content within files or filter results by date so you’ll never have to start again.
Meta-tagging is another winning feature. If you’ve ever spent time
opening folders within folders within folders then SharePoint presents a better option. The tagging of words organises files intuitively, making it possible for departments and individuals to find files with ease.
